Visualizar'17: Migrations, Open Call for Projects

Figure 1: Visualizar'17: Migraciones. Call for projects open until June 25th. Workshop to be held from 15 to 30 September. License CC BY NC 2.0

The proposals submitted must necessarily be open to the participation of collaborators or interested parties who can contribute to their development during the workshop. You can submit individually or in collective. Each participant or team may submit as much proposals as he/she wishes.

Registration

In this edition we urge you to send us your proposal as well as to upload the project to a URL, for example GitHub, so that not only will we be able to evaluate it but potential collaborators will also be able to begin to participate in the project.

Deadline Reminder:

• Open call for projects: 4 May to 25 June
• Announcement of selected projects: 27 June
• Open call for collaborators: 27 June to 1 September

Instructions for Sending Proposals

The project summary must be submitted in both Spanish and English. If the English version doesn't fit into the Project Summary field, please include it in the Description of Your Project field. If you don't speak Spanish you can submit it solely in English.
In order to facilitate the participation of collaborators in your project, it would be of great assistance if you could attach a simple and very brief explanatory video (2/3 min).

Obligations of Selected Parties

The individuals or groups that are ultimately selected undertake to:

• Attend all days of the workshop.
• Complete and appropriately document the proposed projects.
• Accept and foster the participation of interested parties.
• Provide basic information on the projects, in regard to both the process and the outcome. This information shall be recorded in the GitHub repository that we shall create for this purpose at Github de Medialab Prado.
• Store project materials in the relevant repository with open licenses that enable their reuse or adaptation.
• List each participating team member and their role in the workshop in the project credits.

Notes

• The organisation shall support the fulfilment of all of the aforementioned obligations.
• The organisation urges and supports the use of open-source programs to develop the projects.
• The projects undertaken shall be publicly exhibited at Medialab Prado. Once the exhibition has ended, participants undertake to remove their materials within a maximum period of 15 days. After said period has lapsed, Medialab Prado reserves the right to handle these materials in any way that it deems appropriate.

Decision-Making. Project Evaluation Criteria

Selection Committee

The projects submitted will be evaluated by the team responsible for organising Visualizar’17 Migrations at Medialab Prado, along with the workshop coordination team and the relevant mentors.

Evaluation Criteria

• Relevance to the general objectives and subject matter of the open call.
• Project quality.
• Originality and innovativeness of the project, and whether it is experimental.
• Clarity of the proposal and suitability for the workshop's methodology and duration. The aim is to produce a prototype by the end of the workshop. Due to this, should the proposal relate only to part of a project which encompasses other phases, the proposal must detail all parts of the project for which a prototype could be produced within the allotted period, and the parts for which this would be impossible.
• Combination of a variety of areas of knowledge.
• Use of open-source tools and licenses.
• The project will benefit the community.
• Diversity in terms of approach and origin will be favourably viewed, with consideration given to how the project meshes with the other projects to be selected.

Accommodation and Travel

Upon request by participants who reside outside of Madrid, Medialab Prado will provide accommodation for the duration of the workshop.
It will also cover travel expenses for one person per selected proposal.

Workshop Language

The workshop will be held in both English and Spanish without any formal translation services, depending on the nationality or language spoken by the participants in said workshop.

Promotion and Continuation of the Projects

The projects developed will be publicly presented by the work teams on 30 September, the last day of the workshop.
After the workshop has ended an exhibition will be held at Medialab Prado. This exhibition will be publicised and open to the public.
Basic information on the projects, in regard to both the process and the outcome, shall be recorded in the repository to be made available for the project at Medialab Prado en Github.

Collaborating Organisations

This open call is also an invitation to organisations that work with data as the basic foundation of their activities in areas encompassed within the call’s proposed subject matter.
We invite these organisations to offer us data sets and to propose challenges with a view to developing these sets. During the open call for projects, proposals will constantly be incorporated.

Contact Details

visualizar@medialab-prado.es
@datalabx on Twitter
@flowsta on GitHub

Authorship and Intellectual Property

Activities shall be recorded in audio-video format and circulated via the Medialab Prado (MLP) website. Taking part in the activity constitutes an implicit authorisation for MLP to affix, reproduce, distribute and publicly circulate any images over which participants or attendees have personality rights. The audio and video material recorded may be circulated among the general public by any means, especially via the Internet, and participants and attendees grant MLP the right of transformation thereof for the purpose of adapting it to suit the format in which it is to be affixed or stored.

In the event that audio and video material should be publicly circulated in partial format, MLP shall make every effort not to distort the recorded content. MLP shall make the recorded material available to the public in a manner that does not entail any monetary compensation whatsoever in exchange therefore.

Material shall be circulated with a user license permitting any user to freely reproduce or circulate it by any means. Alongside said material, MLP shall include a link to the aforementioned license to enable the user to view the terms and conditions thereof. The granting of said rights shall be understood to apply for the maximum time period provided for by law and with a territorial scope that encompasses the entire world.

Parties who give talks or lectures shall sign an express agreement authorising MLP to use any images over which they have personality rights and granting intellectual property rights over said talks or lectures, in compliance with the institution's objective of disseminating open culture.

In order to take part in this activity, on the assumption that the texts, photographs or videos (projects) sent to MLP by participants have been accepted, said participants shall license their work with a license that permits MLP to publish it in any physical or digital format for the maximum time period and territorial scope provided for by law, allowing said work to be transformed in order to improve its dissemination and distribution. After projects have been selected, throughout the duration of the activity the author/creator shall be obligated to permit any other participant(s) in the activity that is underway to use their work as the basis for other, derivative work.
Similarly, participants shall store their code in a repository that is accessible to the public (for example GitHub.com) and publish it under an open-source license that enables reuse thereof.

Any materials provided by MLP shall remain the property of said institution, even when they have been inseparably mixed with materials provided by participants. Participants shall remove their unused material within a maximum period of 15 days from the end of the activity. Once this period has lapsed, MLP reserves the right to deal with said material at its own sole discretion.
Participation in this open call entails implicit acceptance of all of its terms, conditions and content.

Some Projects for Inspiration

The following examples may serve to provide inspiration or suggestions for project submissions:

• Some past Visualizar projects